Shared asset library
Turn approved files into a reusable asset library.
Organize product photos, campaign files, PDFs, menus, documents, and operational assets so teams can reuse the right file across apps without hunting through chats.
Approved files stay available for the workflows that need them.
Asset library
One place for the files teams already depend on.
Drive gives business media and documents a working home: not a loose file dump, not a chat attachment hunt, and not a duplicate upload in every app.
Campaign media
Launch visuals, social files, print PDFs, QR destinations, and seasonal material stay grouped by campaign.
Approved documents
Menus, price sheets, spec files, brand decks, and public PDFs remain easy to identify before teams share them.
Product media
Product photos, catalog support files, and app-ready image sets are kept close to the workflows that use them.
Operational assets
Branch files, service documents, and internal resources can be organized without mixing drafts into final folders.
App-ready asset queue
Example files teams can preview before reuse.
Summer menu photos
Restaurant / Campaigns - JPG set
Branch opening guide
Operations / Documents - PDF
Retail catalog covers
Retail / Product media - PNG
Approved file habits
Asset lifecycle
Drive treats files as business assets with a lifecycle.
01
Prepare
Collect the right photos, PDFs, documents, menu files, and campaign material.
02
Organize
Put files into folder structures that match teams, branches, products, campaigns, or app usage.
03
Reuse
Use approved assets from connected apps instead of uploading duplicates everywhere.
04
Review
Keep outdated files, seasonal materials, and draft assets separated from final working files.
Upload to reuse route
A simple path from raw file to app handoff.
Upload
Add the media or document with a clear owner and purpose.
Classify
Place it in the right branch, product, campaign, or app folder.
Attach
Use it in CMS entries, Bio Link pages, menus, forms, products, or internal records.
Maintain
Replace expired files, archive drafts, and keep the final version obvious.
Folder taxonomy
Governance starts with paths that match how teams search, approve, and reuse files.
Branch folders
Separate media, documents, and operational files by branch when local teams manage their own material.
Product folders
Keep product photos, spec sheets, menus, and catalogs close to product operations.
Campaign folders
Group launch assets, social files, print-ready PDFs, and QR destinations for each campaign.
Folder taxonomy
A good Drive setup reflects how the business works.
A useful folder system follows how the business searches: branch by branch, product by product, campaign by campaign, and app by app.
Structure
- Define branch, product, campaign, and app folders.
- Use final and draft areas intentionally.
- Keep seasonal folders dated clearly.
Quality
- Upload approved image sizes and file types.
- Avoid duplicate copies with unclear names.
- Keep public-facing files brand-safe.
Reuse
- Document which apps use each important asset.
- Update old public links after file replacement.
- Review unused assets on a schedule.
Feature depth
Drive stays simple while covering the details teams expect.
Drive stays intentionally simple, but the workflow around each file is specific: preview it, name it, approve it, reuse it, and know when it needs replacement.
Detail 01
Storage and folders
Organize files into structures that match teams, branches, apps, products, and campaigns.
Detail 02
File preview
Make it easier to identify the right photo, document, menu, or PDF before using it.
Detail 03
Reusable links
Use stable assets across public pages, content records, and operational workflows.
Detail 04
Upload discipline
Keep naming, grouping, ownership, and final-file rules clear for the team.
Detail 05
App-ready media
Prepare product images, menu photos, campaign visuals, PDFs, and documents for connected apps.
Detail 06
Governance
Create habits for archiving drafts, replacing outdated files, and separating final assets.
Connected apps
Drive is the quiet support layer for public and operational apps.
The handoff matters: teams should be able to pick an approved file in Drive and use it in the app where the work continues.
Version-ready handoff
Approved files stay reusable without hiding stale drafts in the same working path.
CMS
Approved content mediaUse approved images and documents in content entries and campaign pages.
Retail
Product photos and catalogsKeep product photos and catalog support files ready for store operations.
Restaurant
Menus and branch materialOrganize menu images, branch material, PDFs, and service documents.
Bio Link
Public QR downloadsShare approved public assets from QR and profile pages.
Bring a messy folder problem to the demo.
We can design a Drive structure around your branches, apps, campaigns, and approval rules.
Request a free demo of Plato restaurant management system
